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Fundraising Letter

Dear Sponsor,

(Team) has a chance to go to (Location) for competitive (Activity). Since we are a new organization, we are in need of sponsors to help send us to national competitions in (City). We also have to provide (uniforms, shoes, travel), and other accessories for our (Team/player) to do their best when competiting nationally.

(Team) are offering sponsor spots on our (uniform, t-shirt, program) and will be posted on our website. Our (uniform, t-shirt, program) is worn around our community and state. We have different levels of sponsorship, the (Bronze) Sponsor is a donation of 35.00, the (Silver) Sponsor is a donation of 65.00, or the (Gold) Sponsor is a donation of 100.00. Each level of sponsorship is important to our program. We hope to receive your support and help us have a successful season. Thank you so much for your time and support.

Soliciting Corporate Donations

The sample letter below is an example you can follow when soliciting corporate donations for a school or youth organization:


City, State Zip

Dear Contact:

Engaging students in math, science, and technology is one of the most important factors in creating tomorrow's workforce.

Design and Discovery is a program that addresses this issue. Through hands-on activities, mentoring, presentations, and behind-the-scenes field trips, students discover the world of design and engineering. The participants are then challenged to identify a problem or opportunity and design a solution. Students present their designs to their peers and community in a design and engineering fair.

Design and Discovery will be offered to (number of) students from (school, club, organization) as an (after-school activity in the spring, summer camp, etc.). Participants are typically students in grades 7-9 that have expressed an interest in the program.

(insert background paragraph on presenting organization)

We would like to request (Company's) assistance in providing this opportunity to the students of (school, club, organization, area). Your sponsorship of (amount) would be greatly appreciated.

If you have any questions or would like additional information, please contact Sally Someone at 555-555-5555. Send email inquiries to


Sally Someone
Design and Discovery Coordinator
Non-profit Youth Organization


Follow this example template:


Dear (personalize greeting with recipient name)

On (insert date of event) I will be taking up the challenge of (briefly write about the event you are participating in using the facts and figures your fundraising coordinator has provided).

The (insert name of your event) will raise vital funds for (name of your school, PTA, group, etc). (Insert name of your fundraiser) will provide (insert purpose of fundraiser - NOTE: It's OK to expand this part to two or more sentences).

We have a large fundraising goal for (name of your school) (name of your event). The expected cost of the (insert fundraiser purpose) is $ (insert fundraiser goal). I have set myself a personal fundraising target of $ (insert your own sponsorship target). I would greatly appreciate your help in reaching this target because (insert benefit summary or fundraiser benefit statement).

I have started my fundraising off with a personal donation of $ (insert your own amount). Your donation will bring me closer to my goal and help (insert benefit statement about your fundraising event).

As part of our fundraising, we are also holding a (name of your event) on (date of your event). I will be inviting people from the local business community/families from the local area. If you could donate (an item for our auction, provide the food/drinks/decorations or print the tickets and posters for the event), I will (include an acknowledgement of your support on the program, etc).

Thank you for taking the time to read this letter. As one of my sponsors, I will personally let you know how we do. If you would like any more information on (name of your school/event), please visit (URL of your school website).



(insert your name)

Tear-off Reply Form: Fill-in your name, company, donation amount.

I, ________________ at ____________________ will help (insert your name here) reach his/her fundraising target of $ (your personal sponsorship target) for the (name of your school) (name of your event) by sponsoring him/her with a donation of:

$5  $10  $20 $50 $100 $250 Other Amount $_____

All checks should be made payable to (name of your school, PTA, etc).

Thank you!

Please reply to:
(Insert your contact details here)